Expense management that moves
with your business
Expense tracking can be tedious - missing receipts, scattered approvals, manual checks. But managing business spend shouldn’t slow people down. Keka Expense Management keeps every reimbursement accurate, cuts policy leaks, and helps finance teams stay compliant, everywhere, every day.
THE EXPENSE PROBLEM
Why traditional expense systems fail modern finance teams
Paper receipts, spreadsheets, and email chains weren’t built for today’s agile, distributed organizations. They slow down reimbursements, create policy and tax errors, and drain employee trust.
Missing receipts and manual data entry
Lost proofs and mis‑typed amounts lead to inaccurate reimbursement totals and rework.
Approval delays and disconnected tools
Fragmented workflows across email, paper, and Excel cause backlogs and missing audit trails.
Limited visibility for finance & management
Finance lacks real‑time insight into budgets, policy breaches, and department‑wise spends.
WHAT MAKES KEKA EXPENSE MANAGEMENT DIFFERENT
Turning expense chaos into finance harmony
Keka Expense Management isn’t just about collecting receipts - it’s about giving every team a seamless, policy‑compliant way to manage business spend without friction.
Paperless receipt capture
Go completely paperless with mobile receipt uploads that flow directly into your expense dashboard.
Smart spending limits
Set rate limits for roles and bands so overages never become finance surprises, Keka enforces policies upfront.
Policy flexibility for every geography
Configure unique expense rules for teams, departments, and locations to match your organization’s structure.
Automated mileage tracking
Convert employee clock‑ins into accurate travel logs so field staff get reimbursed without manual effort.
CORE CAPABILITIES
Built for accuracy. Designed for everyday work.
Keka Expense Management brings precision, visibility, and automation to every step of the spend cycle - from capture to payout.
SMART RECEIPT CAPTURE & AUTO‑CODING
No more manual entry errors - go paperless.
Snap a receipt and Keka’s OCR instantly reads amounts, categories, and tax codes, Every expense is auto-tagged to the right policy and project.
END‑TO‑END WORKFLOWS & APPROVALS
From submission to reimbursement without friction
Define multi-level approvals with delays, skips, and notifications. Keka creates a complete audit trail for finance and HR.
MOBILE EXPENSE REPORTING
Empower employees on the move
Employees can file claims right from the Keka mobile app, add
mileage, per diem, and trip expenses anywhere, anytime.
THIRD‑PARTY INTEGRATIONS
Aligned with your financial ecosystem
Connect Keka Expense Management with QuickBooks, Tally,
Zoho Books, NetSuite, SAP, and more for real‑time data sync.
E-SIGNATURES
Less paperwork. More efficiency. total peace of mind.
Keka simplifies every part of document management—so HR saves time, employees stay empowered, and businesses stay compliant. From generation to governance, everything happens smoothly, securely, and without the usual back‑and‑forth.
For HR Teams:
Save hours with automated document generation and retrieval.
For Employees:
Upload and acknowledge securely anytime, anywhere.
For Businesses:
Strengthen compliance and ensure every process stays audit‑proof.
WHY BUSINESSES LOVE KEKA EXPENSE MANAGEMENT
Expenses you can trust, outcomes you can measure
TRUSTED BY TEAMS WORLDWIDE
Bringing accuracy, transparency, and speed to every reimbursement.
See how growing companies are transforming manual expense tracking into effortless, compliant automation.
Read how Wow Jobs streamlined reimbursements and achieved 90% employee adoption
Read case studyRead how Sanvira achieved error-free expense submissions and faster approvals with Keka
Read case studyRead how Industrial Air Solutions reduced payroll processing time by 30 hours and improved policy accuracy
Read case studyBuild a culture of accountability with Keka Expense Management , accurate, compliant, and effortless.
Frequently Asked Questions
A platform that captures, approves, and reimburses employee expenses in real time — centralizing all data and policies in one place.
It auto‑reads receipts, applies policy rules, and syncs data to finance modules so no manual entry is required.
Yes. Through the Keka mobile app — they can snap receipts, track approvals, and view status on the go.
Yes. All major cards can be synced to auto‑match transactions with receipts.
Fully. It supports GST/VAT rules, multi‑currency conversion and location‑based policy settings.
Yes. Approved claims are automatically sent to Keka Payroll for accurate payouts.
Multi‑stage approvals with notifications, limits, and policy‑based permissions built‑in.
All data is encrypted and GDPR‑aligned with role‑based access and extensive audit trails.
Absolutely. Keka Expense Management integrates seamlessly with ERP, HRMS, and accounting systems via API.
Any organization that handles frequent reimbursements — from SMBs to multi‑location enterprises.
