Employee profiles that put all
workforce data in one place
Track people, skills, and progress instantly, while bringing employee journeys, recognition, and data together with reliable security and accuracy.
Key Features of Keka Employee Profiles
Centralized Employee Information
All data, one profile hub
Personalized Social Profiles
Showcase identity and interests
Timeline & Recognition
Track milestones, celebrate achievements
Integrated Documents & Finances
Secure access to records
Customization & Permissions
Control visibility, ensure compliance
Employee Profiles: Uniting your people and processes
Built to benefit all roles across the organization
See your workforce clearly
Streamlined policies, audit-ready reports, and airtight compliance mean fewer risks, lower costs, and worry-free leave management across entities.
Build culture, stay compliant
Strengthen engagement with recognition and profiles while ensuring secure, compliant employee data across the organization.
Streamline work, show measurable impact
Automate routine tasks, reduce errors, and maintain accurate data, freeing HR to cut costs and prove clear ROI.
Feel seen, stay connected
Showcase your story, track growth, and gain recognition, while managing tasks and documents easily with self-service tools.
Start building employee profiles from day one
Link profiles to hiring and onboarding workflows, capturing documents, tasks, and preboarding data seamlessly before employees even join.
- Connect candidate profiles directly with Keka Hire (ATS) for smooth transitions
- Automate preboarding tasks with digital offers, e-signatures, and document collection.
- Reduce HR workload with employees handling routine requests independently.
Make work personal and engaging for employees
Help employees feel seen, recognized, and empowered with profiles that combine identity, growth, and self-service in one place.
- Highlight employee stories, skills, and interests to build stronger workplace connections.
- Show career progress with timelines, milestones, and recognitions employees truly value.
- Enable seamless self-service for documents, payslips, and HR tasks anytime.
Access work anytime with mobile and self-service
Give employees the freedom to update details, access documents, and manage tasks easily from anywhere, on any device.
- Let employees update profiles and information directly through self-service.
- Provide instant mobile access to payslips, documents, and HR tasks.
- Reduce HR workload with employees handling routine requests independently.
Keep employee data secure and compliant
Protect sensitive employee information with role-based controls, audit trails, and enterprise-grade security designed for compliance and trust.
- Control who sees or edits information with role-based permissions.
- Track every change with detailed audit logs for accountability.
- Safeguard employee data with enterprise-grade encryption and compliance standards.
Turn workforce data into clear, actionable insights
- Monitor workforce trends with dashboards on growth, retention, and other important metrics.
- Track every profile update with audit trails for full accountability.
- Share accurate workforce reports that support leadership planning and HR strategy.
Frequently Asked Questions
Traditional HR systems treat employee records as static data points, mainly for admin use. Keka profiles are dynamic, living hubs that connect every module of the HRMS. They unify payroll, attendance, onboarding, performance, recognition, documents, and even assets into a single, secure profile. For leaders, this means no more jumping between systems to find people data, everything is instantly accessible. For employees, it’s not just a file but their identity in the organization: their story, achievements, skills, and recognition are visible and celebrated. Profiles also integrate seamlessly with compliance, reporting, and analytics, ensuring decisions are made with clarity and confidence. In short, Keka turns profiles from passive records into the central nervous system of HR, empowering leaders to see, employees to feel seen, and HR to focus on strategy instead of firefighting.
Keka profiles act as the central hub for your entire HR ecosystem. Every module—Payroll, Attendance, Performance, Onboarding, or Assets—pulls and updates data automatically from the same profile, ensuring there’s only one accurate source of truth. Any change made anywhere reflects everywhere instantly.
Yes. Every organization works differently, so Keka lets you define fields, visibility, and permissions by department, role, or business unit. Finance may access salary data, while managers view goals and achievements. It’s total flexibility with full control.
Absolutely. All crucial documents—proofs, contracts, offer letters, and policy acknowledgments—are stored securely within employee profiles. With OTP-protected e‑signatures, expiry tracking, and digital access logs, you’ll never lose track of important records again.
Keka uses enterprise-grade encryption, role-based permissions, and real-time audit trails. Every change in a profile is recorded for accountability. Compliance with Indian and international standards ensures data privacy and regulatory trust at every level.
Profiles feed directly into workforce dashboards that track growth, retention, skill distribution, and engagement trends. Leaders can pull real‑time reports filtered by role, department, or location to improve workforce planning and decision accuracy.
Yes. Keka supports flexible workforce types—permanent, contractual, or project-based. You can maintain profiles for every worker category with customized fields, limited access rights, and payroll linkage only where needed.
Profiles include built‑in recognition tools—badges, achievements, and social walls—where peers and managers can celebrate wins. This visibility strengthens culture by turning appreciation into an ongoing, organization‑wide habit.
Yes. Through Keka’s mobile app, employees can update personal info, check payslips, upload documents, or respond to reviews anytime, anywhere. It’s designed for on‑the‑go accessibility that matches today’s hybrid workplaces.
Migration is simple and guided. Keka’s onboarding team helps you bulk‑import data from Excel or your current HRMS, validate formats, and map fields accurately, ensuring clean, error‑free transfer without disrupting daily work.
Employee experience often breaks down when people feel invisible or disconnected. Keka profiles solve this by giving employees a place to be seen, recognized, and in control. Each profile includes a personalized space where employees can share their interests, track their career timeline, and showcase milestones. Recognition features like badges, praise walls, and certificates make appreciation public and continuous, boosting morale. The profiles also tie into self-service, letting employees access payslips, documents, expenses, or update details without chasing HR. For remote and hybrid teams, the social wall and engagement tools bring a sense of community and belonging. By making growth, recognition, and identity visible, Keka profiles turn HR systems into culture enablers, not just admin platforms. That directly translates into better retention, stronger engagement, and a workplace where employees actually enjoy interacting with the system.
Yes. Keka is built for scale and complexity. Profiles adapt to multi-entity, multi-location organizations with complete flexibility. You can define role-based permissions by business unit, legal entity, or geography, ensuring only the right people see the right data. Org charts and directories make reporting chains and hierarchies clear, even across distributed teams. Compliance is covered too: profiles integrate with audit logs, policy acknowledgments, and statutory reports like PF, ESI, and minimum wages for Indian organizations, while also supporting global compliance needs. For employees, mobile-friendly access ensures they can use profiles from anywhere, whether at headquarters, a branch office, or in the field. For leadership, centralized dashboards provide consolidated visibility across all locations, helping in strategic workforce planning. In short, Keka profiles give multi-location and global organizations both the local compliance detail they need and the global clarity leaders demand.
Most organizations see payback within 8–12 months through reduced admin time, fewer errors, higher adoption, and stronger retention outcomes.
ROI comes from three levers: efficiency, accuracy, and engagement. For CFOs, automation of routine HR work like document collection, payroll syncing, and data updates reduces admin overhead significantly. Payroll errors and compliance risks drop because profiles serve as the single source of truth across systems. For HR leaders, less time is wasted on repetitive tasks, freeing them to focus on talent strategy and culture building. For CEOs and CXOs, real-time dashboards improve decision-making speed and accuracy, leading to smarter resource allocation. And for employees, a better experience, visibility, recognition, self-service, translates into higher engagement and retention.