Deliver seamless onboarding
experiences with keka
Automate pre‑boarding, onboarding, and offboarding with workflows, checklists, and compliance built in.
THE ONBOARDING PROBLEM
Why manual onboarding fails modern organizations
Traditional onboarding through emails, spreadsheets, and paper checklists slows down new‑hire readiness, increases errors, and creates poor first impressions. Manual coordination and misplaced documents cause delays in provisioning assets, completing compliance steps, and ensuring alignment between HR, IT, and managers.
Scattered manual tasks
Email threads, spreadsheets, and physical paperwork make it hard to track onboarding progress and assign responsibilities.
Compliance and communication breakdowns
Missing documents or unverified information increase compliance risks and make onboarding coordination time‑consuming.
Frustrated new hires and delayed productivity
New hires face delayed access, unclear expectations, and low engagement during their initial days.
WHAT MAKES KEKA ONBOARDING DIFFERENT
From offer to impact, everything flows in one place
Keka Employee Onboarding Software brings structure and empathy into one system. It delivers consistency for HR and confidence for new employees.
Offer to onboarding in one click
Convert a candidate to an employee instantly. Role-based permissions and information carry forward automatically.
Paperless documentation
Send, collect, and store all onboarding forms and contracts digitally with secure e-signature and verification.
Personalized onboarding journeys
Create personalized experiences for every department or role. Add custom checklists, messages, and resources.
Automated approvals and tasks
Define automatic reminders, task assignments, and deadlines so HR never has to chase updates.
CORE CAPABILITIES
Everything you need to onboard people faster and better.
Keka gives you complete control over every stage of onboarding, from digital offer letters and pre‑boarding tasks to day‑one checklists and deep integrations with payroll, attendance, and asset management. It automates routine tasks, tracks progress in real time, and helps you create a seamless and welcoming experience for every new hire while keeping compliance and documentation effortless.
Digital document collection and e‑signatures
Move to a fully paperless onboarding experience
Upload, share, and capture documents digitally with secure signatures. All files stay organized within each employee profile.
Customizable Onboarding Workflows
Design onboarding journeys for different teams and roles.
Drag and drop tasks, assign owners, and send automated notifications to keep everyone accountable.
Smart pre‑boarding
Start building engagement even before day one.
Give new hires access to company handbooks, welcome messages, and introductions so they are ready when they arrive.
IT and Asset Coordination
Connect departments in a jiffy!
Ensure every new employee has their laptop, ID card, and access credentials ready before the start date.
Progress Tracking and Dashboards
Keep everyone informed.
Track the status of every onboarding activity through smart dashboards that show what is done and what needs attention.
Cultural Integration and Feedback Tools
Help new hires feel connected early.
Use welcome messages, buddy assignments, and pulse surveys to create a positive start for every employee.
TRUSTED BY COMPANIES THAT CARE ABOUT PEOPLE
Turning first days into lasting relationships
See how growing companies are transforming onboarding into seamless, engaging, and automated experiences for their employees.
Smooth onboarding at scale
Centralize every onboarding task for distributed teams and simplify workflows across multiple locations.
Faster team readiness
Give managers and HR leaders complete visibility into onboarding progress and pending tasks.
Paperless and compliant
Stay compliant with secure employee records, digital documentation, and centralized policy access.
Read how Amura Marketing Technologies unified their HR processes and saved 35% HR time with Keka
Read case studyRead how Springworks reduced remote onboarding time by 66% and improved visibility across departments
Read case studyRead how Vantage Circle automated onboarding and document tracking for a fully paperless experience
Read case studyWHY BUSINESSES LOVE KEKA ONBOARDING
Onboarding that feels effortless and builds culture
With Keka, onboarding becomes fast, consistent, and personal.
Frequently Asked Questions
It is a digital system that automates pre‑boarding, onboarding, and new hire engagement while keeping all information in one secure place.
It reduces repetitive work by automating document collection, system access, and approvals, saving hours for HR and managers.
Yes. Keka supports complete remote onboarding with e‑signatures, digital forms, and task automation.
Yes. Once an employee is onboarded, all related data flows directly into payroll, leave, and attendance modules.
Absolutely. Keka lets you create personalized workflows, tasks, and welcome templates for every department or role.
Yes. Keka uses encrypted connections and role-based access controls to keep data safe and compliant with privacy standards.
Yes. Managers have dashboards that display progress, pending tasks, and completion timelines.
Setup is quick and guided. Most organizations get their onboarding workflows running within a few days.
Keka connects with background verification partners, HRIS, and productivity tools through APIs.
Any growing company that wants to simplify onboarding, reduce HR workload, and create better first-day experiences.
